The Gear Library hours are the only times in which we can make appointments.  Please email gear@bawt.org for any questions pertaining to your schedule.  

We strive to meet all of your gear needs, but during our busy season we may run out of certain items. The number of available items can change day-to-day as items go out of service because they are lost or damaged. We strive to advise you of possible shortages as soon as possible, so that you can make other arrangements. In some cases, we may not be able to warn you of shortages before your scheduled pick-up appointment.

We aim to respond within 7 days, and usually respond in 1 to 3 business days. During our busy season (April to September), it is possible that communication could lapse. If you have not heard from us in 7 days, please call or email us.

We aim to serve as many users as possible. It is important to note that both pick up and drop off dates and times must be confirmed before picking up gear. Leaders without confirmed drop off times will not be able to borrow gear. We ask users to be flexible and to make picking up and dropping off gear a priority. This may require you to change your work schedule. If we don’t have an available appointment time for your pick up or drop off requested times, and you cannot make it to one of the available appointment times, we may not be able to serve your group.

Users should expect to retrieve their own gear (i.e pull from the bins), Users should NOT expect that their gear will be staged for them, although it frequently is.  During drop offs, users will organize & count all clothing, put away all gear with light direction and instruction from BAWT staff, set up tents, and re-shelve other items. You will have the help of a BAWT staff member and any Program Interns working that day, but we require that for every 5 tents you borrow you bring an extra helper to expedite the drop off process. All other gear use policies remain in effect and gear should be returned clean and dry.

The gear library is a free service, which depends on the care, responsibility, stewardship of all users. When gear is not returned on time or without the proper care, or returned by someone other than the BAWT-trained leader, it causes problems for other trip leaders who are depending on that gear. Additionally, it is disrespectful and inconsiderate to all the other teachers and youth workers who have rearranged their equally busy schedules to make gear library appointments a priority.

It is strictly against BAWT gear use policy to send an untrained person who hasn’t finished our gear library training, to pick up or drop off gear in place of you. As a consequence for either not returning your gear during your scheduled appointment time or for sending an untrained person to pick up or return your gear, BAWT staff may restrict your gear library usage and impose fines. Fines and restrictions are at the discretion of the Program Director.

Examples of BAWT fines and restrictions may include:
No gear loans for 6 months or longer
$200 late fee

$200 fine for sending an untrained person
$50 fine per day for missed appointment and not rescheduling at the first available time slot
Mandatory volunteer hours in the gear library to re-establish borrowing privileges